This was a repeat client, and the purchasing process grew item by item rather than starting with a defined sourcing list. Some requests came with clear details; others were just an item name or a reference photo. My job was sourcing and management end to end through to export, including container booking and export customs clearance.
Product range
Solar energy equipment
off-grid solar system set — solar panels, inverter, lithium battery, combiner box, mounting brackets, PV cables/connectors.
Place confirmed orders and handle supplier payments in RMB or USD
Consolidate all goods at one warehouse
Book freight and supervise container loading
Handle export customs clearance in China
Issue one commercial invoice in USD for all purchases as the seller of record
Outcome
Twenty-five suppliers in total. Many items were local-market purchases in small or medium quantities. I sourced the requested items, handled payments to all suppliers in USD or RMB where needed, and consolidated everything in one warehouse together with goods the client had already bought.
One supplier the client had found would not put a valid company seal on the contract. I reported the issue to the client, and after he agreed, I sourced an alternative supplier and placed the order under a proper contract.
All the goods were consolidated and loaded into one 40 ft HQ container, and I issued one commercial invoice in USD covering all purchases in the shipment.
Original BL issued to the client’s instruction — shipper named as requested.
FAQ
Yes — a container is really just a box. It doesn’t have to hold only one product from only one supplier; mixed goods from different suppliers are fine. What makes it work isn’t the container, it’s the process behind it — getting it all to the warehouse, loaded properly, and cleared for export without surprises. The variety isn’t the hard part. The coordination is.
Part of the order was food packaging that had to carry the client’s restaurant logo. The logo and design were provided by the client; my part was sourcing a reliable supplier who could print it at the right quantity and a sensible price, then handling the print details with the supplier and the approvals with the client before production started.
Anton Gora
Independent sourcing and purchasing agent in China